Communications Request – SelfDesign Forms

Submission Guidelines

Please submit a new request for each content type listed below, as required. Only one channel may be selected for each submission. Requests must be submitted a minimum of one business day in advance of publication.

Request Type *

Requirements Ready?

Wait!
Before submitting your content, do you have everything necessary to complete your request?

Checkboxes *

I have added my content to a Google Doc.

Checkboxes *

My Google Doc has been reviewed and approved by my team lead and/or the person responsible for approving content on our team.

Checkboxes *

I have reviewed my content based on the brand and communications style guidelines.

Requester Name *

Requester Email *

Content Approved By *

Bulletin, Org Update, Email Campaign, or Community Calendar

Desired Publication Date *

Org Updates are published Tuesday and Thursday for distribution on Wednesday and Friday. Bulletins are published Thursday for Friday distribution.

Intended Audience *

Who should this be delivered to? (e.g., specific learner or contractor group)

Describe the Intended Audience

Subject or Title *

Publication Date Comments

Blog, Contractor Resource Centre, Family Resource Centre, Newsletter, or Social Media

Desired Edit Completion Date *

When does this edit need to be live?

Original Content

Please provide a link to the current page/content, if applicable.

Project Review

Desired Review Completion Date *

When do you need the review to be completed?

Stakeholders *

Who needs to be involved in the review and approval process for this content?

Content Document *

Provide a link to a Google document that contains the content for your request. Make sure to assign editing/commenting access to the document to adelelariviere@selfdesign.org, preetjaswal@selfdesign.org and karenzukas@selfdesign.org

Any additional information?

Design Request

First Draft Due *

When do you need the first draft?

Second Draft Due *

When do you need the second draft?

Final Draft Due *

When do you need the third draft?

Stakeholders *

Who needs to be involved in the review and approval process for this content?

Intended Audience(s) *

Contractors/learners/families/external stakeholders etc.

Where will this content live? *

e.g. Social media/website, Powerschool etc.

Size/Dimensions *

Describe desired shape/dimension of the design asset: landscape/ vertical/square/circle etc. Include image dimensions if known [example: 370 x 370]

Project Summary

Please include a brief project summary of your project and your graphic design needs.

Supplementary Documents

Include links/screenshots below to accompanying copy docs/project briefs that might be relevant to this request. If submitting copy via Google Doc, make sure to assign editing/commenting access to the document to adelelariviere@selfdesign.org, cherylwoodhouse@selfdesign.org, and karenzukas@selfdesign.org

Design Asset Descriptions

[example - Email campaign header image. The email will announce an upcoming application deadline for XX]

Design Asset Graphic Examples

Include screenshots and /or links to graphics or images that help illustrate the intended creative direction.

What must be included in the graphic/image? *

Would you like to include any copy with this image? Would you like a SelfDesign logo included with your image/design asset? Are there any other design requirements you’d like to mention?

Logo Use Approval

Approval Required By *

When do you need this logo use approved?

Drag & Drop File *

Please upload your document/file (Allowed file types .jpg .png .pdf .doc .docx. Max size 5MB.)

Intended Audience(s) *

Contractors/learners/families/external stakeholders etc.

Intended Use(s) *

How will this asset be used? (e.g. print, website, email, learner documents, etc.)

Additional Information

Confirmation

Confirmation 1 *

Your content submission has been approved by your team/department lead.

Confirmation 2 *

Google forms and documents have been vetted and are in ‘View’ mode.

Confirmation 3 *

Date and timelines are correct.

Confirmation 4 *

All necessary supporting documents (images, pdfs, etc.) have been attached with the form submission.

Confirmation 5 *

If submitting copy via Google Doc, make sure the Communications team have editing/commenting access to this document.

Confirmation 6 *

A thorough check of grammar/spelling has been completed as per SelfDesign guidelines.

Submitted On

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